Company airport transfers: how to organise them
Employees, clients, speakers: a few simple habits keep business travel to and from Brussels Airport under control.
Calculate your trip price transparently, with no commitment and a fixed rate
One clear process beats many phone calls
When a company sends people to and from Brussels Airport, the difficulty is rarely the drive itself. It is the coordination: who travels, when, from where, and who has the driver's number.
A short, repeatable process removes most of the friction.
Here is what we see working for companies that travel regularly.
Collect the same details every time
For each trip, gather the passenger name, flight number, pickup address, date and time, number of passengers and luggage. Sending them all at once avoids the back and forth.
For arrivals, the flight number lets the driver follow the flight. See our article on what happens when a flight is delayed.
Choose the right vehicle for the group
A single executive traveller and a team of six with suitcases do not need the same vehicle. We offer estates, minivans, vans and a Class V, so you can match the vehicle to the group.
When a group arrives on different flights, book separate pickups instead of making everyone wait for the last flight.
Book ahead and plan for changes
Book as early as you can, especially for events with several arrivals on the same day. If plans change, tell us as soon as you know.
For pricing and routes, start with our prices page, or contact us about a recurring need.
To book trips for your staff and guests, use our corporate Brussels Airport taxi page: grouped bookings and an invoice on request.
Frequently asked questions
Questions from companies organising transfers.
Can several colleagues share one vehicle?
Yes, choose a vehicle with enough seats and luggage space and give us all the flight details.
Can I book for a guest who is not travelling with me?
Yes. Give us the guest's name, flight number and contact details.
Who can I contact for a recurring need?
Use our contact page and describe your routes and frequency.
Keep reading
More advice and useful pages for your trip to Brussels Airport.
Flight delayed: what happens to your taxi driver
Flight delayed: what happens to your driver
How early to arrive at Brussels Airport
How early to arrive at the airport
Brussels Airport taxi prices
Taxi prices to Brussels Airport
Belgium taxi to Brussels Airport
Taxi from anywhere in Belgium
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